Skills that fit your real life
The habits behind a personal system you can actually sustain.
Capture · Clarify · Organise · Act · Reflect
Habit 1 · Capture
Get it out of your head.
Don’t format or link yet. Just get it out.
Daily note
Today’s inbox
How each path works.
Mobile quick add
Open the app, use the bottom menu, drop a thought and keep going.
Widgets
Add to daily note or create an object from your Home Screen.
Shortcuts
A text-box shortcut in the nav bar or on the Lock Screen.
WhatsApp & Telegram
Text or voice-note in. Integrations append for you.
Raycast
Global capture from the keyboard. Pin a shortcut for this action.
Share sheet
Links, text, or media from other apps into today.
Tasks directly
Already know it’s a task? App, widget, or Raycast (⌘G).
Habit 2 · Clarify
Do you know what you meant?
Make it workable for future-you.
mayo and tissues
Buy mayo and tissues
Task · Shopping
Three questions.
On the daily note, or anywhere a note feels unclear.
What did you write?
Is it clear? Rewrite if you need, or delete it and move on.
What is it?
A task? An idea? An update to something that already exists?
What does future-you need?
Expand a little while the thought is fresh.
Other shapes.
A blog-post spark
Might become a project. Or rewrite it so the idea stands alone.
An update
It belongs on something that already exists. Usually, you link.
A fuzzy idea
What do you actually mean? One clear thought beats a vague blob.
Habit 3 · Organise
Where do I want to see this again?
Not files and folders. One repeatable question.
Done for you
Comes with the object
- Type
- Time
- Search
Done by you
Your judgment calls
- Links
- Tags
Two kinds of things.
Action and information need different homes.
Things to do
Project, status, date. That shapes where it shows up when you’re ready to act.
Things to think with
Link related notes. Tag or type them by how you’ll look for them later.
Habit 4 · Act
It’s time to act.
You’re clear on what you need. Spend time with what’s already there.
Today
A project
A note
Different tempos, same habits.
Finish short tasks, leave research open. Both have space to exist in Capacities.
Tasks & projects
Short cycle
Research & ideas
Open-ended
Habit 5 · Reflect
Stay in conversation with your space.
Not a perfect ritual: questions that fit what’s in front of you.
From March
Trip to Lisbon
Captured · linked · still here
Look backSame habit, different contexts.
Life
Planning a trip? How did it go? What would you change next time?
Work
After a conversation: what feedback did you get? Act on it?
Research
Might not need reflect yet. Linked and searchable when something connects.
Writing
Reread. Get feedback. Decide what to develop further.
A sustainable personal system
Practice the habits. Let Capacities hold the mess.